how we schedule our days and how we manage our time is really one of the keys to figuring out how Effectively we can Manage Your Time at a very high level how to get a whole lot of stuff done in a short period of time.
If there’s one change that I’ve made in my life it’s incorporating something called batching.
when it comes to some things in life batching tasks come naturally:-
we run the dishwasher after it fills up.
we water our plants at the same time each week.
we do our laundry once the hampers full.
could you imagine how unproductive our lives would become if we decided to break these tasks up into 100 different parts
how insane would it be to wash each shirt right after you wore it and yet that’s exactly what we’re doing when it comes to many other areas of our lives and when you begin to think about how you might be able to incorporate batching into other domains.
you’ll start to find just how powerful it can be by planning ahead and consolidating tasks we can save time prevent constant task switching and focus on the things that really need to get done
so this approach did not by any means come naturally to me it was definitely a process of trial and error as well as pulling inspiration from a lot of books that have written on this topic before
but I do find that when I’m really intentional with how I schedule my days when I wait until these tasks accumulate and build it up to the point where I can just knock them all out at the same time
I find that I build a lot of momentum and I’m able to actually get ahead with my work and clear some space to actually enjoy the work that I’m doing so I want to provide a couple examples that have helped me out the most from email to meetings phone calls and my own creativity
so let’s hop right into it I want to start with an area that you might least expect to see batching in creativity
so I am a filmmaker by trade as you might have seen from the articles that I make on channel but I don’t imagine that a majority of people that watch this really understand what goes into making these articles how long it takes as well as how much stuff I make across all platforms from social content to my newsletter to Bloggersgiant.com articles of course there’s just so much stuff that I make in a given week now
I’ve hired a couple people to help me out to bring into that process but for the longest time
I just did it by myself and I continue to do a lot of this work on my own and I find that I would never be able to produce this volume of content this amount of stuff if I didn’t incorporate some kind of batching
I have a newsletter that I send out every week whenever I come up with an idea for my newsletter I’ll jot it down on my phone
I’m not gonna drop everything and write the whole thing right there then when I have a collection of ideas I set aside some time to write I’ll work my way through writing for newsletters in a row each of them typically taking about one hour to write
In just a half day I’ll be able to write one month worth of newsletters
now all I need to do is schedule to send them out over the next four weeks and I’m done that’s one less thing I have to think about similarly once a main article for the blog is completed
I can go about putting together all the social content creating all the captions and scheduling them all out at the same time these tasks are similar they require you to be in the same editing application in the same headspace to become familiar with the same style of creating now
this is really important I’m not talking about turning our creative work and our passion into an assembly line that is the last thing that I want you guys to do what I’m talking about is using that creative momentum that energy that you’ve built to continue to make the same thing using that same mindset that you’re already in
if you guys remember back to a few weeks ago I did an interview with Steven Kotler about flow
once we enter this heightened state of consciousness known as flow our creativity goes through the roof Mackenzie did a 10-year study found that motivation productivity can go up 500% and flow 500%
we see creativity spike four hundred seven hundred percent learning Japan whose numbers you’re going by the partner defense did some work
they found the learning spiked to two hundred thirty percent in flow and here’s the funny thing about the human brain we actually are horrible by you for peak performance we the body will move in the direction of peak performance on its own
another way that I’ve brought batching into my life is through phone calls meetings and interviews
back when I was doing the podcast regularly
I found that the only way that I could stay consistent with it was to schedule two to four interviews over the course of one to two days
I found that the kind of energy that I needed for interviews was totally different from what I was doing with my article editing and by consolidating them by scheduling with all these people over a short period of time
it just made that whole process so much easier and again now that I have four interview shot in two days that those are all of the podcast episodes that I would do for an entire month
I do the same thing for phone calls meetings and social activities and for a very important reason these activities require a completely different type of energy and focus compared to my solo creative work
if I had to constantly bounce between social meetings and creative work it would absolutely drain me and I wouldn’t be able to bring the best of myself to either of these areas
so I’ll often batch meetings and phone calls on the same day each week I sometimes find myself in a zone of connecting and meeting with other creatives around Los Angeles instead of breaking up multiple days of my week driving around LA to meet with people for coffee or lunch
I schedule everything into the same day this way I’m still able to make those connections but I also don’t let it interfere with my other work
now, this might be weird. I might be alone here this might just be a me thing but I also find that I need to warm my brain up
so if I’m talking to somebody in the in the morning and I’m like getting coffee my brain is just not working
I am not clicking yet it’s not the coffee it’s just that I am an idiot and like when I talk to people especially when it’s the first person I’ve talked to in the day
I just don’t know how to say sentences but then as my brain starts to warm up in my brains like oh that’s what we’re doing today we’re talking to people
I feel a lot better about those interactions and I feel like I can get much more out of them and I can enjoy them much more
I just start to talk better unlike this article I’ve set it before
I’ll say it again your inbox is a trap it’s one of the most distracting places on your computer and constantly pulls you back again and again throughout the day and each time
does it will typically absorb large chunks of your time but if we decide to instead treat email like laundry
The entire flow of our days would change by scheduling an email once a day we’re accomplishing two things we’re preventing the constant distractions throughout the day of always checking back at our inbox and letting other people’s priorities become our own
to once we actually do go through our inbox we can just fly through it it’s instead of just like the constant check check check check check check all day
it’s just check let’s just check it might actually be check cuz it’s a little bit longer but it’s not gonna be checked check you get it you get the point by doing
This you prevent task switching and stay focused on checking writing replying and archiving you can do one quick pass through your inbox it might take 30 minutes to an hour
but then you’re done and you can get back to your work in my experience most people understand that emails often take up to 24 hours even 48 hours to respond
to you can even allow up to a week to respond if you have an automatic email responder that lets people know that you only check email once a week
now I will say that when it comes to your closest collaborators maybe it’s a client should probably have a conversation with them and let them know hey I’m only gonna be checking email once a day or hey once a week this way
if something urgent does come on the table you can offer up hey give me a phone call shoot me a text if you really need me but for the time being, I’m gonna really experiment with trying to just focus on my work
And this is something that most people should be happy about especially if their collaborator you’re being more effective more productive during the day
you’re not being as distracted by all these requests in your inbox
I understand that not everyone’s work allows this if you’re a personal assistant then living inside your inbox is kind of a part of the job but I’m guessing a huge portion of people watching this article don’t realize this is even an option.
So batching has become a really effective tool that I’ve used on a weekly basis to just prioritize my work and like I said get a whole lot of stuff done in a really short period of time that said batching is not gonna work for everything
I do realize at least for myself that there are definitely tax tasks that either take too long there’s simply just one-offs that I do once and then I’m done or it might be something where
it just drains my energy completely and I’m just unable to do it back to back to back so when it comes to your own work your own productivity you’re gonna have to experiment with these things
And see what feels right for you above all
I’d love to hear from you guys in the comments if you already do something like this maybe you didn’t even think about it you didn’t even call it batching or maybe it’s something that you’re inspired to do now I would love to hear about it so let’s start a discussion down below in the comments and that’s it for this week’s article.